A brand film that smells like the roastery.
A three-minute film and a cut-down suite for launch, built around the people who roast, pour and return every morning.
Prepared by
Northlight Films
Date
14 September 2027
Valid until
12 October 2027
What you asked for, and what we heard
Harbour is opening a second roastery and wants a film that makes the new site feel as loved as the first one on day one.
You told us the current website video was shot in a week and looks it: stock music, a voiceover nobody recognises, and no sign of the team. Customers come for the people as much as the coffee, and the film should say so.
We heard three things. The film has to work with the sound off on social. It has to be ready for the 20 November opening. And it must not feel like an advert, because your regulars would know.
Deliverables
One shoot, six films
Everything is cut from two shoot days, so the hero film and the social edits share one look, one grade and one cast.
Hero brand film
Three minutes, 16:9, graded and mixed, with licensed music and subtitles. For the website and the opening night.
Three social cuts
Fifteen, thirty and sixty seconds in 9:16, captioned to play silent. Delivered with native-safe margins.
Launch teaser
A twenty-second teaser, 1:1 and 9:16, for the two weeks before opening.
Stills from set
Forty edited photographs from the shoot days for press, menus and the window of the new site.
Interview rushes
Clean interview audio and selects from each team member, yours to reuse in podcasts or radio.
Master files
ProRes masters and project files handed over, so a future edit never needs to start from scratch.
Look and feel
Warm light, real hands, no gloss
Natural light at opening hour, shallow focus on the work, and a grade that keeps the roast looking like coffee rather than chocolate.
Eight weeks from brief to opening night
Five stages, each with one decision from you at the end, so the film is never a surprise.
We shoot in week four to leave room for weather and a reshoot day if the roaster is down. Picture lock is a fortnight before the opening.
You see a treatment, a shot list, a first cut and a fine cut. Nothing goes to grade until you have signed off the fine cut.
Discovery and treatment
A half day at the roastery, interviews with four team members, then a written treatment with references. One week.
Pre-production
Shot list, schedule, music shortlist and release forms. We cast from your staff and regulars, not actors. Two weeks.
Two shoot days
Day one at the original site at opening hour, day two at the new roastery. Crew of four, two cameras, sound recordist.
Edit and review
First cut in ten working days, fine cut a week later. Two rounds of notes are included at each stage.
Grade, mix and delivery
Colour grade, sound mix, subtitles and all cut-downs delivered to a shared drive, five days before opening.
Fees
All figures in GBP, exclusive of VAT. Built from our day rates: director 850, DoP 750, sound 450, editor 550. Travel within 50 miles, music licensing and catering are included. Third-party talent is not.
Pre-production
Weeks 1 to 3, ending with the approved shot list.
Pre-production
Weeks 1 to 3, ending with the approved shot list.
Discovery day and treatment
Site visit, interviews and a written treatment.
Pre-production
Shot list, schedule, casting from staff, releases.
Production
Two shoot days, crew of four, two cameras.
Production
Two shoot days, crew of four, two cameras.
Shoot day, original site
Director, DoP, camera assistant, sound.
Shoot day, new roastery
Same crew, plus a gimbal and lighting package.
Kit hire
Two cinema cameras, lenses, lighting and audio.
Post-production
Weeks 5 to 8, through to delivery.
Post-production
Weeks 5 to 8, through to delivery.
Edit, hero film
First cut and fine cut, two rounds of notes each.
Social cuts and teaser
Four short edits, captioned, in three aspect ratios.
Grade, mix and subtitles
Colour, sound and subtitle files for all six films.
Music licence
One track, worldwide, web and social, in perpetuity.
Optional extras
Tick what you need; the total updates as you go.
Add-ons
Add-ons
Opening night coverage
One camera and sound for the launch evening, cut in 48 hours.
Monthly content day
A half day of filming each month for six months of social content.
Stills licence extension
Use of the forty stills in paid advertising for one year.
Next steps
This proposal holds until 12 October 2027. After that we would need to re-check crew availability around the opening date. Once approved, we will send a kick-off invite for the discovery day within two working days.
Prepared by
Tom Ashworth Director, Northlight Films
Unit 4, Ropewalk Studios Bristol BS1 6QR tom@northlightfilms.co.uk
For approval by
Priya Nair Founder, Harbour Coffee Roasters
If you would rather talk it through first, we have held Thursday 23 September at the roastery.
Approve this proposal
By confirming, you approve the scope, schedule and fees above: 17,725 excluding VAT across pre-production, two shoot days and post, with delivery five days before the 20 November opening. We will invoice 40% on approval and hold the shoot dates.