One studio for both Hollin houses.
A monthly interiors retainer for Marylebone and the new Shoreditch house, from March 2027 through opening and the first winter.
Prepared for
Hollin Club
Term
12 months from 1 March 2027
Monthly fee
£17,576 plus VAT
Why a retainer, not a project
Shoreditch opens in September. Marylebone keeps trading the whole time. Two fixed-fee projects would mean two handovers and nobody watching both houses.
You told us in January that members already compare the two, and that the new house has to feel like the same club without copying the first. That is a continuous job, not a scope.
So we're proposing a set number of days each month, one team and one specification both sites order from. Kit holds the account, Ada leads the design. If we've misread any of this, tell us before you read on.
What the retainer covers
Six areas of work drawn from one pool of days. Shoreditch takes the larger share until it opens, then the balance swings back to Marylebone.
Shoreditch, to opening
Developed design, joinery details and the finish schedule for four floors, 31 bedrooms and the rooftop dining room.
Marylebone, kept current
A rolling refresh of the bar and bedrooms. Reupholstery, lighting scenes and wear replacement planned a quarter ahead.
One live specification
A shared specification platform both houses order from. Every finish, supplier and lead time visible to your ops team.
Procurement and tracking
Orders placed in your name at trade price and tracked on a live FF&E dashboard from sample approval to delivery.
3D before anything ships
Photoreal visuals and a VR walkthrough of each new room, signed off before a single order goes in.
Light and acoustics
Lighting scenes on the smart system and acoustic treatment for dining rooms that seat 70 covers on a Friday.
Wexley House, King's Cross
A members' house over three floors of a new building. Fourteen months on retainer, opened on the date set at appointment, waitlist closed at 1,900.
Brindle, Canary Wharf
A 64-cover restaurant and bar at the foot of a new residential tower. The slatted acoustic ceiling took reverberation from 1.9 to 0.7 seconds.
Fenmore Hotel, Hackney Wick
Forty-two bedrooms specified from one live schedule. Every room installed in nine working days and the snag list closed in two.
The sample wall, Mare Street
Every finish we specify is tested at full size against north light in the studio before it reaches your team.
How a month runs
The same rhythm every month, set around your operations meeting so decisions land where they're needed.
Planning call, first Tuesday
Kit and your head of houses agree where the month's days go across both sites. Anything urgent displaces something, and we'll say what.
Design in the open
Drawings, visuals and the specification sit on the shared platform. Your team comments there, not across four email threads.
Site walk, every Thursday
Kit walks Shoreditch weekly through the build and Marylebone fortnightly. Snags go on the list the same afternoon.
Order sign-off in three days
Nothing is ordered without your approval in the platform. Sign-off inside three working days keeps the lead times honest.
Month close, last Friday
One page: days used against the cap, orders placed, what rolls forward. Unused days carry over for one month only.
From clients we've held a retainer with
The monthly fee
In GBP, plus VAT. Built from our day rates: creative director 950, account lead 780, senior designer 720, designer 560, procurement 480. FF&E is not in this fee. Goods are invoiced to you at trade price with the full discount passed on.
Core retainer
March 2027 to February 2028. Twenty-six studio days a month across both houses.
Monthly retainer
Monthly retainer
Creative direction, Ada Pellow
Three days a month, both houses.
Account lead and site walks, Kit Vance
Three days a month.
Design and specification
Eight senior designer and six designer days.
Procurement and order tracking
Six days a month on the FF&E dashboard.
Specification platform and VR licence
Seats for your ops and finance teams.
Opening surge, June to August 2027
Optional. Extra install and styling capacity for the three months before Shoreditch opens.
Opening surge
Opening surge
Install and styling crew
Eight extra days a month, Shoreditch only.
Out-of-hours site cover
Up to twelve evening hours a month.
Notice, scope and the hours outside them
The parts that decide whether a retainer stays a good deal for both sides.
What happens when a month needs more than 26 days
We tell you before it happens, not on the invoice. Extra days are billed at the same day rates and only once you've approved them in the platform. If an overrun repeats three months running, we'll propose resizing the retainer rather than billing extras.
What the retainer does not cover
Base build and MEP design, which stay with your architect and contractor. Building control and landlord approvals. Artwork purchase and curation. The FF&E itself. The Shoreditch budget is £1.42m to £1.56m plus a 10 percent contingency you hold, invoiced to you at trade price.
Lead times and the September opening
Lead times set this programme, not drawing time. Bespoke upholstery runs 14 weeks, joinery 10, stone 7. For install from Monday 16 August 2027 and opening on Wednesday 15 September, upholstery has to be signed off by Friday 7 May. Each week of late sign-off moves either the date or the specification, and we'll tell you which.
Out-of-hours work
Marylebone trades until 1am, so installs there run between 7am and 11am, or on Mondays when the house is closed. Evening and weekend site time is billed at 1.5 times the day rate, or drawn from the opening surge hours if you take them.
Minimum term and notice
Twelve months minimum, then rolling with three months' notice from either side. Orders already placed in your name stay yours. Deposits on cancelled orders follow each supplier's terms, which we show in the platform before you approve the order.
Photographing the finished houses
We'd like to photograph both houses once open, on a closed morning you choose. Nothing is published without your sign-off, and no member appears in any picture.
Next step
This proposal holds until Friday 19 February 2027. Sign below and Kit books the first planning call for Tuesday 2 March, at Marylebone.
Prepared by
Kit Vance Co-founder and Account Lead, Pellow Vance Interiors
2nd Floor, 64 Mare Street London E8 4RT kit@pellowvance.co.uk
For approval by
Priya Lomax Chief Operating Officer, Hollin Club
Ada and Kit can walk the Shoreditch shell with you on Thursday 11 February if you'd rather talk it through first.
Appoint Pellow Vance Interiors
By signing, you appoint us on a 12 month retainer from Monday 1 March 2027 at £17,576 a month plus VAT, invoiced on the first working day of each month. FF&E is invoiced separately at trade price. The opening surge is confirmed separately by Friday 30 April 2027.